Calendly is one of the most popular appointment scheduling tools available today. Due to its ease of use and easy setup, creating a meeting booking page and sharing it makes scheduling meetings hassle-free. Calendly has features that help you manage appointments, calls, meetings, and more with ease. There’s a reason why it’s a prime example of a product that sells itself.
Calendly is a good option for users who want a simple scheduling tool to manage their day-to-day. But in today’s world, a simple scheduling tool can’t keep up with our demanding work schedules.
That’s why so many Calendly alternatives are popping up. They offer the same base features as Calendly, but they offer tools designed to help improve productivity, manage tasks, and much more.
So let’s look at the best alternatives to Calendly to see how they improve your time management.
What is Calendly?
Calendly is a feature-rich and easy-to-use calendar scheduling solution. Just set your availability preferences and then share the link via email, embed it on your website or social media accounts like your business’s Facebook Page and Instagram bio.
Calendly automatically adds the event to your calendar. Calendly supports one-on-one, round-robin, and group meetings. It also has calendar integrations with Google, Outlook, Office 365, and iCloud. SMS and email notifications, meeting buffers, time zone detection, and more are available on Calendly’s premium plans for power users.
Calendly also integrates with apps like Salesforce, Zapier, GoToMeeting, Zoom, and more. All you need to do is create an account and set your availability preferences. Once you share a scheduling link with prospects, they will pick a convenient day and time, and then Calendly will create the event in your calendar.
And when you want to focus on deep work, use it to block off the days when you don’t hold meetings. If you’re running a remote team or have clients from different geographical regions, you don’t need to have a timezone converter tool close every time you schedule a meeting.
Calendly comes with a timezone detector that aligns different time zones, making it easier for your colleagues, clients, and prospects to schedule meetings with you. Calendly integrates with Zapier, allowing you to connect it to more tools that aren’t on Calendly’s integrations list.
Why people like Calendly
Even though you’re reading a post about the alternatives to Calendly, it’s worth noting that Calendly does have great features.
No scheduling limits
A few scheduling apps limit the number of appointments you can schedule per month on the free tier. Calendly doesn’t limit the number of meetings you can book. So you can book all the meetings you want. Hopefully, you won’t be too overbooked, though.
Easy to use
In general, scheduling apps are designed to be easy to use. But you can still run into UX issues due to bad design. Calendly has a mostly easy-to-use interface, so it’s easy for people to book a meeting with you.
Pre-built workflow templates
No one likes sending reminder emails. So Calendly automates it for you. If someone books a meeting with you, you’ll automatically send confirmation emails before the meeting and the day of the meeting, and people can reschedule if something comes up last-minute.
As well as integrating with all popular calendars, including Outlook, Office 365, iCloud and Google, Calendly has a whole host of native integrations, which range from website builders like WordPress, Slack, and CRM tools (Salesforce, HubSpot CRM, etc.). And its Zapier integration makes it easy to automate workflows related to booking meetings.
Calendly’s biggest drawbacks
As mentioned earlier, Calendly is great if you want a simple online booking system. If you only want to send people a link to book meetings with you, then Calendly is a good choice. But for users who want a tool that manages their time and keeps them productive, Calendly isn’t the best fit.
Here’s why Calendly falls apart as a time management tool.
Limited time management features
Calendly is designed for booking meetings. If you want to manage your day-to-day work and take into account things like meetings and tasks, Calendly is limited. It can set up time blocks, but that’s about it. Suppose you want to manage your tasks and meetings in one location. In that case, you’ll have to set up a complicated Zapier integration with Calendly and other project management tools to manage your time.
Paying per user gets costly
Calendly’s paid plans start at $10/user per month, which isn’t bad for small businesses. If your company has many users, you’ll be looking at increased costs with this app. Other scheduling apps charge a set price for multiple users, making more sense for businesses with huge teams.
CRM integrations locked behind pricier plans
Calendly is a popular tool for sales teams. What’s greater than embedding a link on your site so people can book demos without having to contact you? It’s nice, but the issue is that CRM integrations with platforms like HubSpot and Salesforce are locked behind Calendly’s pricier plans. If you want true sales automation, you’re going to have to pay for it.
Lacking customization options
Calendly has a base set of features that work well. But it lacks when it comes to personalization and customization. Every Calendly page looks the same, and this can affect your branding. You want users to feel welcome when they visit your booking page.
Lack of reporting & analytics
This mainly applies to sales teams, but Calendly doesn’t provide you with analytics. Users who have embedded Calendly on their websites don’t have a way to know how many people click on their meeting links but don’t book. And there’s no reporting for tracking how many meetings have no-shows or how often they get rescheduled.
How we chose the best Calendly alternatives
Rather than compiling a random list of scheduling tools, we want to highlight the best software available that can replace Calendly. Here’s what we looked for when choosing the best alternatives.
Every Calendly alternative shares one common feature: letting users book online meetings. But for users who want more than a simple booking link, we wanted to highlight tools that help improve productivity or make day-to-day tasks easy to manage.
Ease of use
People love Calendly because of how easy it is to use. Naturally, their competitors should also be easy to use.
Calendly is an affordable tool for teams of all sizes. Its alternatives should also be comparable in price, but it’s ok if they cost a little more due to their robust feature sets.
The #1 Calendly alternative – Motion
No surprise here that we’re promoting ourselves as the best Calendly alternative. That being said, we can back it up. Motion is the best Calendly alternative available for individuals and teams looking to get more done. Our Chrome extension is easy to set up and automatically manages your day for you.
Motion’s feature set is designed to help you get 25% more done. Here are some of our key features that help you stay productive without worrying about missing deadlines.
- Automated schedules: Motion calculates your tasks and work time. It builds a schedule to get it all done.
- AI-driven prioritization: Motion prioritizes your tasks based on your deadlines, meetings, and work hours.
- Auto-shift tasks: Motion will shift your uncompleted tasks to new times and days.
- Hold fewer meetings: Set a daily meeting limit. Motion won’t allow others to schedule appointments on your calendar if you’ve met the limit.
- View everything in one place: Motion combines your to-do list, meetings, and calendar into one view.
Why people love Motion
Don’t just take our word for it. Here’s what leaders have to say about Motion.
“Motion does a really good job at keeping me focused. It probably squeezes an extra 2 hours into my workday every day.”
Michael Seibel, CEO of Y Combinator
“When I add tasks to Motion, the likelihood of me actually getting them done goes up quite a bit.”
Ish Baid, Founder & CEO at Virtually
“Each day, I didn’t know exactly what I should do next. Now Motion picks that for me. I’m more productive, but also less stressed, because I never have to open a list and scan through 20 items and pick what I do. I just look at my calendar.”
Juan Pablo Sarmiento, Director of Engineering at Zenysis Technologies
Pricing for Motion starts at $19/month per user. Team plans are also available.
Get started with Motion today by clicking the button below.
Suitable for services businesses – Acuity Scheduling
Acuity Scheduling offers appointment scheduling software for businesses like salons, spas, makeup artists, personal trainers, etc. You can create a custom scheduling page and embed it directly on your website or social media profiles.
Your clients can then view your calendar and choose an available time slot. Acuity comes with helpful features, including email and SMS notifications, intake forms, group scheduling, and more. Acuity works with Google calendar, Office 365, iCloud, and integrates with Zapier and more.
Pros and Cons
Acuity Scheduling offers a lot of great features for specific types of businesses. It’s either a great fit or not a fit at all. You can also offer coupons and give clients the ability to add on services when they book.
Due to its focus on services businesses, Acuity falls behind when it comes to supporting office workers. If you’re an engineer, salesperson, marketer, CEO, etc., Acuity won’t be a good fit for your work.
Overall, Acuity offers a free trial and is affordable for smaller companies. If you want to book online appointments for your services business, it can be a good option. Just note that there’s no free forever plan, and crucial features like SMS notifications are locked behind pricier plans.
Acuity starts at $15/month with limited features and scales up depending on the features needed.
- Custom scheduling page
- Payment collection
- Customizable forms
Suitable for small teams – ScheduleOnce
ScheduleOnce is a decent choice for service-based businesses. But, it has limited features compared to other tools on this list.
Pros and Cons
A small company might make ScheduleOnce work well for them due to its round-robin features and flows. You can set up rules to push a client to the appropriate calendar to book an appointment or meeting.
Once you have ScheduleOnce set up, it works well to distribute customers to the right team members. However, ScheduleOnce has limitations. Setting up integrations with other tools is costly, and it weirdly deletes your meeting history after six months on the free plan. PayPal is the only payment processor available with an additional 1% fee for those who want to collect payments.
Like many appointment scheduling apps, ScheduleOnce offers a free plan with limited features. To make use of the more helpful features, you’ll have to upgrade to the Teams option for $9 per month, per user, if paid annually.
- Free plan available
- Unlimited meetings
- Custom branding (for pricier plans)
- Lots of integrations
Suitable for meetings with multiple people – Doodle
You set up a meeting and propose a few different times, and the person you’re meeting with chooses what works best for them — except it doesn’t happen right in the email (like it does with Chili Piper).
When you need more people in that meeting, and your team is across different time zones, you may want to use its polling feature to figure out what time works best for everyone. It’s one of the simplest online schedulers available.
Pros and Cons
Doodle is easy to use, and it works well on mobile. Setup is easy, and using the app is pretty straightforward. However, Doodle is missing some functionality that more complex programs offer.
You can create a Doodle survey for free, but ads will bombard you, and you won’t be able to sync your calendar with Doodle. It does give you a 14-day trial to make sure it’s right for you.
As mentioned earlier, there is a free version of Doodle, but it’s just the polling feature. All the scheduling will still be manual on your end. If you upgrade to the Pro plan, you’ll pay $6.95 per month, but this is just for one user.
The Team plan starts at $44.75 per month, and that’s for a minimum of five users — it goes up in increments of 10, so it would be $89.50 per month for ten users. These prices are all if you pay annually. Both plans are less expensive than Calendly.
The Enterprise plan is quote-based only, so there’s no pricing available.
The free Doodle surveys you can create may be enough for you, especially if you’re a solo user who occasionally needs to schedule a meeting with multiple people. If it becomes a regular thing, you might want to upgrade (or go with a different app) to make things way easier.
Doodle is renowned for its group meeting scheduling, and that’s about it. It’s great if you want to book conference calls, but if you want a time management tool that makes you and your team more productive, it’s better to look elsewhere.
Calendly is a good platform for anyone who wants easy online scheduling. No one enjoys the back-and-forth of booking meetings, so Calendly’s value is noticeable. But for people who need more advanced features, use tools like Motion to manage your tasks.
Get started with Motion today by clicking the button below.
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